财政政策及程序
The Student Government Association (SGA) collects a mandatory student activity fee to fund student groups on campus. SUNY Fiscal and Accounting procedures for this type of fee collection are followed as applicable to Genesee Community College. 点击 在这里 for the full scope of budgetary policies.
政策
酒精: At no time is alcohol permitted to be purchased with Student Group funds.
公司名称: Purchases made for 学生团体 must always be done under the name of “GCCA (Genesee Community College Association).”
合同: Contractual agreements paid with Mandatory Student Activity fee funds must be signed off by the Director of Student Engagement & 列入或指定.
财政年度: GCCA fiscal year runs August 1—July 30. Year end purchases must be submitted to the Office of Student Engagement & Inclusion by no later than July 10 to be processed in time for fiscal year end.
个人会员: Mandatory Student Activity fee dollars will not be used to pay individual membership fees or dues for local, 状态, 国家, 或者其他类似的组织.
免税: The GCCA is tax exempt in 纽约 State. 结果是, your Student Group will not need to pay NYS Tax when making purchases if a tax exempt form is presented at the time of purchase. 如果表单没有呈现, the purchaser will be responsible for paying all NYS taxes and will not be reimbursed the tax expense. Advisors may print a copy of the GCCA tax exempt form in the Public Folders (in Outlook) at any time (Public Folders\业务办公室\Forms\GCCA Tax Exemption Certificate)
付款程序
索赔凭证
索赔凭证s are forms that need to be filled out to make purchases or take out a cash advance. Student Group advisors are required to sign off on them. 填写索赔凭证的步骤:
- Obtain a 索赔凭证 in the Office of Student Engagement & 包含(S115)
- Complete all necessary fields and attached “Additional Information” to claim vouchers
- Student Group Advisor MUST sign and date
- Completed 索赔凭证s should be returned to the Office of Student Engagement & Inclusion with original receipts within 30 days of purchase. If claim vouchers are not submitted within the 30-day time, the Advisor/Club will incur penalties.
筹款
“Startup” funds for any fundraising activity must come out of the Student Group 100 account; budgeted funds may not be used for fundraising activities. All proceeds must be deposited (into the 100 account) in the Office of Student Engagement & Inclision (S115) within 24 hours of collection using the “Revenue Deposit Form.” Fundraiser earnings may be used in the following ways:
- Defray travel expenses for an approved Student Group trip
- Donation to a worthy cause (non-profit organization)
- Planning “end of the semester/year” events
筹款步骤
- 填写“筹款活动申请表格” at least fifteen (15) business days prior to the event.
- Reserve space necessary for the activity
- Design, print and bring copies of flyers to the Office of Student Engagement & 列入投寄
- Fundraisers can be put on the Student Engagement & Inclusion 脸谱网 page for advertisement.
- All proceeds must be deposited in the Office of Student Engagement & Inclusion within 24 hours of collection using the Revenue Deposit Form. A 索赔凭证 should be completed for a check to be sent to the fundraiser beneficiary.
Crowd Sourcing (Go Fund Me, Kickstarter, etc.): Sites such as this are not permitted for student group fundraising.
捐款: 支票必须开给GCCA
商人湾: Merchant reservations must be made by the CLUB ADVISORS ONLY! You may register using the available form
莱佛士
Student groups and individual programs on campus are not allowed to conduct fundraising raffles or games of chance, 其中包括抽奖(i.e. 50/50) , 宾戈游戏, and casino events are not allowed; the logistics with monitoring raffles to ensure compliance with 状态 gaming rules makes it prohibitive to allow these types of student activities on campus. Games w在这里 no money is exchanged are not considered “games of chance” and are t在这里fore allowable. Basket raffle prizes may not include alcohol.
请求: Student groups are not allowed to solicit local businesses for donations without prior approval from the 基金会 office.
保留空间
Space in the Student Union may be requested via email to SA@car4part.com. All other space on campus must be reserved with 画的园地体育主任助理.
